Tracking Deposits

Professional Version Only

Using MemberTies Professional, any number of dues, donations, and/or activity postings can be grouped together as a "Deposit" identified by a deposit number and date.

Adding a Deposit

1	Choose Tools > Deposits.

2	On the Maintain Deposits window, click Add.

3	The Deposit Detail window displays all postings currently assigned to this deposit as well as the deposit header information:

Deposit Date - The date of the deposit. This may represent the date you create the deposit, or the date it goes to the bank.

Deposit Number - The system generates a deposit number automatically, but you can change it if you wish. The system will always add 1 to the highest recorded deposit number when generating a new deposit.

4	Click Add to search for more postings.

5	On the Add Postings to Deposit window use the search criteria fields to limit the postings returned by the search:

Dates to Search (From) - The oldest date a dues/donations posting or activity income/expense entry can have. This defaults to the date of the most recent deposit.

Dates to Search (To) - The most recent date a dues/donations posting or activity income/expense entry can have.

Records to Include - Indicate whether you want to search all records, or limit the search to dues, donations, or activities.

Posting Action - Indicate the type of postings to search. Most deposits will only contain Credit postings (activity income is treated as a credit), but you can search Debit postings as well.

6	Click Search.

7	Select one or more postings to add to the deposit, then click OK to return to the Deposit Detail window.

8	Click OK to save the deposit.

Changing a Deposit

1	Choose Tools > Deposits.

2	On the Maintain Deposits window, select the deposit you want to modify, then click Open.

3	On the Deposit Detail window, use the Add and Delete icons to either add more postings, or remove existing postings.

4	When you are finished, click OK

Deleting a Deposit

1	Choose Tools > Deposits.

2	On the Maintain Deposits window, select the deposit you want to delete, then click Delete.

3	Confirm the deletion.

Printing a Deposit

Use the Reports window to print the Deposit Detail report.