Using Styles

Professional Version Only


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Styles allow you to create a consistent look within your document by assigning a name to a specific set of format settings. i.e., "14pt bold Arial" might be settings for the "Heading 1" style.

Once your styles are ready, you can quickly assign them to text in your document, and that text will be changed to match the style.

Styles can include formatting for the font, paragraph, tabs, and numbering.

Adding a Style

1Choose File > Workspace > Documents
2Choose Actions > Format > Styles
3Click New.

 

4On the New Style window, provide a name for the style.
 
Note: In this example we are creating a Heading 1 style, and we want the following paragraph to revert to "Normal". i.e., after we type our heading and press return, the system will automatically use Normal as the style for the next paragraph, rather than create another Heading 1 paragraph.
5Click the Font button.

 

6Make any changes to the font that will be used with this style, then click OK. See Paragraph & Font Settings for more information about this dialog.
 
Note: In this example, we want our Heading to use 14 pt Arial font, and be Boldface.
7Click the Paragraph button.

 

8Make any changes to paragraph formatting for this style, then click OK. See Paragraph & Font Settings for more information about this dialog.
 
Note: In this example, we want our heading to be separated from the preceding and following paragraphs by .2 inches. Also, on the Frame and Page Breaks tab, we will set the "Keep With Next" checkbox to ensure that a heading can't be separated from the subsequent paragraph by a page break.
9Use the Tabs and Numbering buttons to make changes to tab stops and/or bullets and numbering style for this paragraph.  Since this example is creating a Heading, neither of these options will be used.
10Click OK to save the new style.

Applying a Style

Styles can be applied to selected text using the Style dropdown on the document toolbar.

1Select the text to which the style should be applied.
2Open the Style list and choose the desired style.

 

Applying the "Heading 1" style automatically set the Font to Arial, the size to 14, and bold.