Maintaining Attendance Statuses

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Attendance Statuses enable you identify whether members associated to an activity attended, declined, canceled, etc. For example, you might set the default attendance status to be "Invited" so that new attendees will automatically be given that status. Then, after the activity takes place, you can use the sign-in sheet from the activity to change the appropriate members to "Attended" and the no-shows to "Absent."

The status also controls whether an attendee with that status will appear on activity reports.

Note: Attendance Statuses are in no way related to membership statuses.

Maintaining Attendance Statuses

1Choose Tools > Dropdown Lists > Activity > Attendance Statuses.
2The Maintain Attendance Status list enables you to Add, Open, or Delete any entry.
3Choose the appropriate option. If you are adding or changing an entry, the following fields are available:

 Status - The name of the status.

 Report as Attendee - Select this option if an attendee with this attendance status should be considered reportable.  If an attendee has a status that  is not reportable, they will not appear on any report that includes attendee data. This enables you to list a non-attendee with a Declined or Absent status for your records, without that person appearing on an attendance report.

 Default - Select this option if you want this entry to be the default for new attendance records. One attendance status must be set as the default, because the status is required on all attendance records.