Maintaining States/Provinces


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States/Provinces are available to on all address records. For areas where the value is not applicable, the system includes a value of "(None)" that can be set as the default.

Note: If you attempt to delete a state that is used on one or more address records, you will be prompted to confirm the change. If you proceed with the deletion, all records that used to use that value will show a state of (None).

Maintaining States/Provinces

1Choose Tools > Dropdown Lists > Address > States/Provinces.
2The Maintain States/Provinces list enables you to Add, Open, or Delete any entry.
3Choose the appropriate option. If you are adding or changing an entry, the following fields are available:

       Name - The name of the state or province.

       Code - The two or three letter abbreviation (i.e., NY = New York, QLD = Queensland).

       Default - Select this option if you want this entry to be the default for new address records. One entry must be set as the default, even if you choose the "(None)" option.

Combining Values

Entries on this list can be combined into one. See Merging/Combining Values for details.